Property Operations Assistant

Harvard University

Property Operations Assistant
Campus Services
52925BR

Job Summary

Reports to Property Manager and/or Area Manager and works as part of a team with the Property Manager and Property Administrator to provide/coordinate the maintenance of building services and systems, (HVAC, MEP, etc.), for the smooth operation of a large building or small group of buildings.

Job Code
402065 Property Operations Assistant

Job-Specific Responsibilities
Duties and Responsibilities:

1. Ensures that properties are maintained to the standards established by HRES, for all physical aspects of buildings, systems, and grounds.

2. Monitors buildings daily and logs activity appropriately to ensure that all systems are maintained in good working order: mechanical systems and equipment, heating, plumbing, electrical, fire protection, fixtures, carpentry, doors, locks and windows. Must be able to identify, diagnose, and resolve technical issues.

3. Completes common area and in-unit work requests, maintenance projects, and operational assignments and documents all activity in the work order system.

4. Monitors building DDC systems to ensure proper building function

5. Participates in performing building inspections with a focus on related building issues and ensure preventative maintenance measures are being implemented. Coordinates inspections to ensure compliance with codes and safety regulations.

6. Oversees the completion of repairs to systems and equipment including, but not limited to: mechanical, electrical, heating, plumbing, carpentry components and appliances by coordinating and managing the work of outside contractors.

7. Available as needed outside of normal business hours (evenings, weekends and/or holidays) for apartment turnovers, snow removal and general building emergencies.

8. Works closely with Area/Property Manager to effectively communicate building issues.

9. Under the supervision of the Area/Property Manager and working closely with others on the POA team is
responsible for maintaining appropriate levels of building inventory and supplies.

10. May be required to perform other duties as necessary.

11. May be asked to participate in the Resident On-Call Program providing the need exists and the basic requirements and qualifications for participation are met.

Basic Qualifications
High School diploma or equivalent, with a technical certification or a minimum of 2+ years relevant work experience in facilities required. Must have demonstrated experience in building operations, construction, maintenance, or facilities management.

Additional Qualifications and Skills

Broad knowledge of HVAC, plumbing, electrical and carpentry systems required. Familiarity with Building Automation Systems and work management systems desirable. Experience managing vendor/contract relationships preferred. Must possess a high degree of professionalism and the ability to work independently and effectively with others. Must be detail oriented and have a good safety record, and the ability to take and follow directions intelligently. Must be able to handle multiple tasks and prioritize one's own
work. An ongoing willingness to acquire new skills and utilize technology to streamline processes and problem solve is essential. Basic skills and comfort with desktop computers required (email, work order entry/close out, etc.). Must support the unit in maintaining a high level of tenant satisfaction and have the ability to interact diplomatically with faculty, staff, and students. Good interpersonal and problem-solving skills essential. Must be available to accept over-time for snow removal, maintenance emergencies, special projects, and peak season demands.

Physical Requirements

Must be able to perform all duties in a facilities environment that includes exposure to loud noises, temperature extremes, inclement weather conditions, airborne particles, vibration, hazardous materials, stairs, ladders, confined spaces, etc.; requires stooping, bending, climbing, reaching, lifting, and carrying; working from ladders, scaffolds, high-lifts, and in confined spaces; and lifting and carrying objects weighing up to 65 pounds. Required to wear personal protective equipment and clothing when appropriate.
Certificates and Licenses
Must be physically fit and alert at all times. Must have a valid Massachusetts driver's license. Class 2C Hoisting License
desirable.

Job Function
Facilities

Sub Unit
Harvard University Housing

Location
USA - MA - Cambridge

Department
HUH

Time Status
Full-time

Union
55 - Hvd Union Cler & Tech Workers

Salary Grade
053

Pre-Employment Screening
Drug Testing, Education, Employment, Identity

Schedule
Monday-Friday 8-4:30

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Apply Here

PI131476758