Project Support Specialist/Administrative Assistant

The Technical Assistance Collaborative

JOB DESCRIPTION

Position Title:                                    Project Support Specialist/Administrative Assistant

Minimum Salary:                             $55,000 - $75,000 based on experience

Work Hours:                                      M-F; 40 hours per week. Full time position.

Location:                                             Boston, MA or remote

Equity and Inclusion Statement:

TAC is proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Please visit TAC’s Racial Equity Statement to see TAC’s demonstrated commitment.

Frequently cited statistics show that underrepresented groups apply to jobs only if they meet 100% of the qualifications. TAC encourages you to break that statistic and apply. No one ever meets 100% of the qualifications. We look forward to your application.

About TAC

The Technical Assistance Collaborative (TAC) is a national organization that drives policy and systems solutions for the human services, health care, homelessness, and affordable housing challenges facing our country. Since 1992, TAC’s core mission has been to achieve sustainable public sector systems change through the development and implementation of evidence-based and promising approaches, and by addressing disparities, in behavioral health, human services, and affordable and permanent supportive housing. For nearly 30 years, TAC has provided policy leadership, technical assistance, and consultation to federal, state, and local government agencies and national policy, advocacy, philanthropic, and nonprofit organizations.

TAC staff brings together extensive public and nonprofit sector expertise in public behavioral health policy and systems, Medicaid, homelessness and affordable housing. TAC staff include people with prior experience working in government and direct services, as well as, people living with disabilities and who have lived homeless experience. TAC staff are professional, innovative, creative, flexible, committed to equity and able to work with a broad range of clients and stakeholders. TAC’s work is improved by the diversity of our staff and we continuously seek to increase this diversity. For more information, visit www.tacinc.org

Position Description:

TAC is seeking a mission-oriented, Project Support Specialist/Administrative Assistant to provide project and administrative support to TAC leadership staff and our team of nationally recognized consultants. Responsibilities will include a range of support functions for agency Directors and consultants, including but not limited to technical support for TAC webinars, scheduling and coordinating logistics for small and large meetings and conferences, typing summary reports and meeting minutes, assisting in the preparation of funding proposals and project reports, and editing. Periodic travel is required and is generally less than one trip per month.     

Responsibilities

• Perform general administrative duties such as scheduling meetings and appointments, documenting business and travel expenses, answering phones, managing email, photocopying, receiving guests, etc., as required by the Executive and Managing Directors
• Provide logistical support for Board meetings, including scheduling and coordination of final materials for Board members and recording of meeting minutes
• Miscellaneous project support for human services and housing consulting projects, including project management, literature review and background research
• Plan and manage logistics for office-based and off-site meetings (materials, RSVPs, collateral, catering, lodging, travel, etc.)
• Provide support and help organize national meetings hosted by TAC, ranging from small groups to 100+ person meetings
• Provide technical support for web-based meetings and trainings facilitated by consultants.  
• Prepare and edit correspondence, business proposals, reports, presentations, and surveys
• Assist consulting team with proposal development 
• Periodic travel to support project meetings

Skills and Key Competencies

• Experience providing project-based and administrative support to management
• Professional, highly organized, and attentive to detail
• Positive team player willing to jump in and handle multiple tasks
• Strong writing skills, including proofreading and editing
• Proficient in Microsoft Office Suite (i.e., Microsoft Excel, PowerPoint)
• Knowledgeable of webinar platforms such as Zoom
• Strong interpersonal, problem-solving and communication skills
• Demonstrated writing skills and an ability to balance competing timelines
• Sensitivity to the issues and challenges confronting people with disabilities and people experiencing homelessness
• Ethical and culturally competent
• Ability to ensure confidentiality of sensitive information

Qualifications

• Prior work experience in project and/or administrative support role
• Bachelor’s degree in business, housing, social work or related field preferred. Additional work or lived experience may substitute for Bachelor’s and work experience.
• Detail oriented
• Proficiency in Microsoft Office
• Proficiency with Zoom functions and administration
• Demonstrated ability to learn new online systems and platforms

Please submit resume and cover letter (required) to Tia Maurissette, Human Resources Manager at

tmaurissette@tacinc.org .