Program Associate

Job Type
Administrative
Organization
North Shore Community Development Coalition
Contact Name
Jason C. Pina
Contact Email
hr@northshorecdc.org
Contact Phone
Job Description

Program Associate

North Shore CDC invests in neighborhoods to create thriving communities. We envision a North Shore where every neighborhood is one of choice and opportunity. Our neighborhood development model invests social, human and economic capital into predominantly low-income or distressed neighborhoods within the communities on the North Shore to improve quality of life.

The program associate is responsible for office management of the YouthBuild program. Tasks include but are not limited to coordinating and overseeing all administrative and office functions, student and department records, managing databases, maintaining attendance, processing stipends, purchasing as well as maintaining inventory. The position provides administrative support to the YouthBuild Program. The program associate must have ability to engage youth in a positive manner; role modeling to youth through attitude, behavior, language and dress code.

Responsibilities:

  • Responsible for the organization and functionality of the YouthBuild Program space which includes office, worsite and classroom environments.
  • Collect, file and maintain required student documents. Regularly review student files and ensure files are in proper order and in compliance with YouthBuild Standards.
  • Maintain and update filing system to include all grants information and records.
  • Collaborate with fiscal department to prepare required reports and maintain fiscal records.
  • Regularly input and maintain all database systems.
  • Monitor and maintain student attendance and performance records and data. Maintain contact with students when absent.
  • Coordinate, prepare and submit students’ stipends and bonuses.
  • Prepare and submit all check requests and expense reports for supplies, equipment, and food and maintain inventory.
  • Generate correspondences, reports or other documents as required. Record minutes at weekly staff meetings for distribution to the staff.
  • Assist with program scheduling, answering phones, copying, faxing and scanning.
  • Develop and assist in distribution of program packets to prospects, employers and funders.
  • Assist with developing monthly program newsletters and blogs in collaboration with Marketing.
  • Coordinate and maintain records and reports for all donations from partners.
  • Maintain all program incident and accident reports.
  • Take initiative to solve problems or make clerical procedures more effective.
  • Respond to request for information about the program by sending out appropriate materials.
  • Assist with coordination of special projects, events and activities as required.
  • Attend department and agency staff meetings, one on one supervisory meetings.
  • Assist with program outreach and recruitment of potential students.
  • Assist staff in program planning, decision-making and gathering resources.
  • Perform other tasks as requested.

Qualifications:

  • A High School Diploma or its equivalency. An Associated Degree is a plus with related field or equivalent experience.
  • At least three-years of administrative experience in a comparable position.
  • Excellent public speaking, listening and written communication skills.
  • Organized, capable of handling multiple requests and task, detail oriented, excellent at follow-through and ability to meet deadlines.
  • Experience with data entry, reporting and management.
  • Must have a deep respect for the ideas and intelligence of young adults.
  • Friendly, approachable attitude; seeks to nurture relationships with students, staff and community partners.
  • Strong writing, communication and  technology skills including Microsoft Office Suite, Social Networking and web based software systems.
  • Must have a valid NYS driver’s license with a clean driving record and own a vehicle.
  • Team-oriented and good sense of humor

This is a part-time regular non-exempt position with benefits. Hours are Monday-Friday 8:00am-1:00pm and some evenings and weekend hours may be required for YouthBuild North Shore related functions.

NSCDC is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, gender, familial status, disability, ancestry, age, marital status, public assistance status, sexual orientation, veteran history/military status or genetic information.

Application Instruction

How to Apply:

This position is a part time, hourly position. Compensation is competitive and commensurate with experience. Excellent health, dental, and retirement benefits package included.

Please submit a cover letter and resume to Jason C. Pina, Chief Operating Officer at hr@northshorecdc.org with “Program Associate” in the subject line.