Payroll Specialist

Job Summary:

The Payroll Specialist will be responsible for all aspects of bi-weekly payroll processing and for providing support to the Finance department. The Payroll Specialist will work closely with Human Resources, along with third-party payroll providers to ensure changes in payroll, benefits, taxes, etc. are captured and recorded properly. They will follow, maintain, and remain current with changes in tax and deduction laws, while ensuring compliance with current multi-state payroll laws, and maintaining strict confidentiality.

Key Responsibilities:

• Review and process time sheets and expense reports while ensuring compliance to internal and external policies and regulations.
• Maintain compliance with current multi-state payroll laws and liabilities regarding federal, state, local regulations, retirement, social security, garnishments, workers’ compensation, unemployment etc.
• Calculate and analyze reports for wages, benefits, deductions, taxes, etc., and make necessary corrections.
• Complete payroll process and submission on a bi-weekly basis.
• Reconcile accrued vacation liability.
• Responsible for working on bi-weekly payroll GL important, reviewing for accuracy, and posting in MIP.
• Collect and verify any and all new employee information and/or changes in information processed by Human Resources.
• Process W2’s, verify year-to-date totals for salaries, income tax withheld, FICA, deductions, tax-deferred annuities, and Section 125 Plans.
• Generate payroll reports for federal, state, and local taxes. Ensure accuracy of these reports.
• Generate payroll reports and reconcile to employee benefits and deductions.
• Allocate out RCAP benefit expenses.
• Maintain employee files for all payroll related transactions.
• Reconcile all payroll related balance sheet accounts.
• Reconcile Form 941 quarterly.
• Purchasing/inventory control of laser checks.
• Maintain company credit cards (AMEX) and reconcile monthly.
• Coordinate the Workers’ Compensation audit; provide all required information and ensure favorable results.
• Provide auditors with information and documentation as needed and requested.
• Other duties as assigned by supervisor.

Experience Requirements:

• Three (3) to five (5) years of direct payroll experience in a fast-paced environment.
• In-depth knowledge of payroll process, tax regulations, and payroll accounting principles.
• Excellent time management, organizational, and communication skills.
• Possess a high level of attention to detail and accuracy. Able to maintain strict confidentiality.
• Excellent verbal and written communication skills with the ability to communicate with employees, management, and outside vendors.
• Strong computer skills including MS Word, Excel, Outlook, payroll software systems, etc.
• Ability to work independently or in a team environment with minimal supervision.

Education Requirements:

• Associate’s degree in accounting required; Bachelor’s degree preferred. An equivalent combination of education and experience may be considered.

Certifications or Licensures:

• None

Supervisory Responsibilities:

• None

Working Conditions/Physical Requirements:

• Typical office settings include the ability to spend extended hours sitting and using office equipment and computers.
• Move regularly from sitting to standing position as well as frequently bending to file and maintain files.
• Ability to work on repetitive tasks and use fine motor skills to handle and control objects.
• Ability to use earpieces or headphones. Speak, listen, and understand others.
• Occasionally lift 10 to 15 lbs.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

FLSA: Exempt

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Worcester, MA 01602: Relocate before starting work (Preferred)

Work Location: In person