Operations Manager (Administration and Finance)

Responsibilities

• Works with divisional leadership to develop and implement appropriate policies and procedures governing the day-to-day operations of the division
• Trains and provides technical assistance to department staff on administrative and financial policies and procedures
• Leads the design, training, implementation and maintenance of the division’s software and project management tools, technology and professional development needs
• Identifies and implements system and process improvements to enhance the performance and efficient operation of the division
• Coordinates projects within the division, across the department, and with other City agencies
• Coordinates with the Information Technology team and operations managers across the department on the development and implementation of systems, policies, and procedures in support of the department’s goals
• Works with division leadership to develop annual strategy goals and performance measures and implements systems to track progress against those goals
• Coordinates administrative and financial documents and transactions for the department, including federal grant agreements, interagency agreements (MOAs/MOUs), vendor setups, and employee travel and reimbursement requests
• Oversees the department’s office supply needs
• Supervises the Administrative Assistant and ensures front desk reception coverage for walk-in visitors and phone calls
• Oversees the interdepartmental system of checks & balances on vendors/recipients (“Loops”),  supports Public Facilities Commission (PFC) vote requests and prepares the PFC’s monthly agenda
• Participates in special projects as assigned
• Performs other related duties as required by the position

Minimum Entrance Qualifications

• At least four (4) years of full-time or equivalent part time experience in public administration or operations management, with at least three years of experience in the field of administration and finance
• Familiarity with the City of Boston’s financial processes preferred
• Familiarity with Federal and State programs preferred
• Excellent organizational and communication skills
• Demonstrated supervisory skills preferred
• Strong personal computer skills (Word, Excel & Access)
• Appropriate educational substitutions may be made
• Ability to exercise good judgment and focus on detail as required by the job